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Looking for Notion alternatives that don’t trade your data for features?

We rounded up 5 great open-source tools with:
Self-hosting
Structured docs
Real-time collab
Community roots

Spoiler: XWiki made the list.
Check them out https://xwiki.com/en/Blog/5-alternatives-to-Notion/

BookStack v25.07 is now here with a bundle of improvements:

Markdown Plaintext Input Option
New Comment/Description Editor
New WYSIWYG Editor Improvements
Improved Changelog Input
ZIP Import/Export API Endpoints
Parent Tag Classes
Multi-Column Layout Refinements
Better Permission Generation
Nepali Language & Updates

https://www.bookstackapp.com/blog/bookstack-release-v25-07/

What kind of knowledge traveler are you?

Summer mode ON, but your wiki style still says a lot about you.

We mapped documentation habits to travel types: from the page-digging Explorer to the Minimalist who loves a tidy structure.

Check, reflect, and maybe laugh a bit.

Tired of repeating the same HR info over and over?

An open-source knowledge base tool like XWiki helps HR teams stay consistent, efficient, and compliant, without locking you into proprietary software.

Learn how teams are using it:
https://xwiki.com/en/Blog/hr-knowledge-base/

June was a big month at XWiki:

• New @openproject partnership (goodbye Jira & Confluence)
• XWiki 17.5 release
• Guide: better HR docs
• Case study: Historical Dictionary of Switzerland
• How knowledge can outlive your subscription

Missed any of it? You can catch up on LinkedIn: https://www.linkedin.com/pulse/june-recap-youll-want-catch-up-whats-new-next-xwiki-cryptpad-xwiki-qdnif

XWiki 17.5.0 is out!

This update focuses on steady improvements:

Better handling of wiki macros
Updated dependencies for security
Bug fixes to keep everything running smoothly

Small updates that keep your wiki reliable.
Read the full release notes:
https://www.xwiki.org/xwiki/bin/view/ReleaseNotes/Data/XWiki/17.5.0/

Tomorrow’s the day!

We’re going live with the Historical Dictionary of Switzerland to share how one of Europe’s largest multilingual encyclopedias rebuilt its platform with XWiki.

Join Stéphanie Summermatter (HLS) and Neculai Dăscălița (XWiki) for insights, real-life lessons, and a Q&A on scalable, open publishing.

Register: https://xwiki.com/en/webinars/How-HLS-modernized-with-XWiki

New partnership alert: XWiki + Knowledge Management Associates (KMA)!

We're joining forces with KMA, an Austrian consultancy that helps teams turn knowledge into real impact, aligning people, strategy, and tech.

Together, we’re offering a sustainable solution for less chaos and more clarity.

Want to learn more? Read: https://xwiki.com/en/Blog/KMA-XWiki-partnership/

How does your team really deal with messy docs?

Let’s be honest, outdated documentation sneaks up on everyone. But how we handle it says a lot about our processes (or lack thereof ).
We built XWiki to make structured, sustainable documentation the norm — not the afterthought.

https://xwiki.com/en/

So, what’s your cleanup strategy?

English version below

DWeb, la community globale che promuove un Internet decentralizzato, arriva in Italia, con l’obiettivo di fondare un nodo nazionale!

Sei curiosə? Connettiti qui il 16 giugno alle 18:30 per riflettere tuttз insieme su come organizzare la nostra conoscenza collettiva e che forma dare a questa nuova community.

L’incontro è gratuito e aperto a tuttз!

Maggiori info sul nostro canale Discord

@dweb #DWeb #knowledgeManagement #personalKnowledge #knowledge

Not all knowledge should be public.

At XWiki, access control comes built-in — from full wikis to individual pages.

Page-level permissions
Role-based workflows
Compliance-friendly setups
No need for plugins or workarounds

Open source, hosted in Europe, and ready for your team’s real structure.

Try it here: https://xwiki.com/en/

Real-time editing that actually works for teams.

XWiki’s WYSIWYG editor lets you:

Co-edit pages without conflict.
Use a clean, distraction-free interface.
Track every version and comment.
Add structure with custom templates and macros.

Built for collaborative knowledge, not just pretty pages.

Watch the demo with @c_e_d
Try XWiki yourself: https://try.xwiki.com/

Hello #BlueSpice 5.1! Look forward to automatic #translation functions and the revised #processmodeling, for example. More about the new features:
https://bluespice.com/bluespice-5-0-has-arrived/

Learn how the Historical Dictionary of Switzerland (HLS) modernized with XWiki.
From legacy workflows to multilingual collaboration, discover real-world solutions in this free webinar.

Bonus: A live Q&A with the team who made it happen.

24 June @ 16:00 CET
https://xwiki.com/en/Blog/HLS-open-source-modern-wiki/

#OpenSource #XWiki #KnowledgeManagement #DigitalSovereignty #FOSS #Webinar #MultilingualPublishing #HLS @ueeu @european_alternatives @BuyEU @goeuropean

Why are companies choosing XWiki over proprietary tools?
Here are 3 quick reasons:

You own your data. XWiki is open source — no lock-in, full control.
It adapts to you. Fully customizable to fit your knowledge base needs.
Teamwork made easy. Built-in versioning, commenting & access control.

Your knowledge deserves better.
Video to be added
#XWiki #OpenSource #KnowledgeManagement #FOSS #DigitalSovereignty #tech

Organize smarter with tags in XWiki

Navigating a growing knowledge base?

Benefits of using tags:

Quick navigation between related pages
Cross-space content discovery
Enhanced search filtering
Collaborative knowledge structuring

Watch our short video with @c_e_d on how to start tagging pages in your wiki.

Try XWiki: https://xwiki.com/en/try-xwiki/

Heading to Budapest for COOL Days by @CollaboraOffice
Lavinia Vițel, our Senior Software Development Engineer and the lead behind our Collabora integration, will be there to talk about our integration of Collabora Online into XWiki, enabling real-time document editing directly within your wiki environment.

June 2-4, 2025
Budapest, Hungary

Learn more about the event: https://www.collaboraonline.com/events/cool-days-2025/
#XWiki #CollaboraOnline #OpenSource #Collaboration #FOSS #KnowledgeManagement

Staying current means better features, security, and performance, but we know every team is different.

We'd like to know how you approach updates.
So tell us: How often do you update your XWiki instance?

Get the latest XWiki release here: https://www.xwiki.org/xwiki/bin/view/Blog/Releases